إعلان توظيف

UNDP
 

Programme Finance Associate

 Under the overall supervision of the Head of Gaza Office and technical supervision of the Deputy Special Representative, Operations and Finance Analyst, the Programme Finance Associate ensures effective execution of financial services and processes in CO and transparent utilization of financial resources. The Programme Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations

The Programme Finance Associate can supervise clerical and support staff. The Programme Finance Associate works in close collaboration with the Operations, Programme, Management Support and Business Development staff in the CO and UNDP HQ for resolving finance-related issues and exchange of information

Description of Responsibilities:

• Ensures administration and implementation of programme/operations strategies, adapts processes and procedures;
•  Provides effective support to management of the CO programme, administration of budgets and functioning of the optimal cost-recovery system;

• Provides accounting and administrative support to the Programme Finance Unit;
• Ensures facilitation of knowledge building and knowledge sharing in the CO;

Function / Expected Results:

Ensures administration and implementation of programme/operations strategies, adapts processes and procedures focusing on achievement of the following results: 

· Full compliance with UN/UNDP rules and regulations and other relevant policies on financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.

· Provision of inputs for implementation of cost-saving and reduction strategies in consultation with the office management.

2. Function / Expected Results.

   Provides effective support to management of the CO/Gaza based programme, administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:

Presentation of information for formulation of country programme work plans, budgets, proposals on implementation arrangements and execution modalities. Entry of data of new grants into Atlas in the form of Annual Work Plans (AWPs), monitoring of their status.

· Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.

·Accuracy verification of Combined Delivery Reports.

·Provision of information for the audit of NEX/DEX projects, implementation of audit recommendations.

·Implementation of the control mechanism for development projects through monitoring of budgets preparation and modifications

·Tracking and reporting on mobilized resources.

·Preparation of reports.

3.Function / Expected Results :

 Provides accounting and administrative support to the Programme Finance Unit focusing on achievement of the following results: 

·Proper control of the supporting documents for payments and financial reports for NEX/DEX projects; preparation of PO and non-PO vouchers for development projects.

· Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas

·Timely corrective actions on erroneous data in Atlas. Presentation of thoroughly researched information for planning of financial resources of the CO, reports containing analysis of the financial situation.

4. Function / Expected Results:

. Ensures facilitation of knowledge building andknowledge sharing in the CO focusing on achievement of the following results:

·  Systematic gaining and sharing of knowledge and experience related to programme management.

· Organization of training for the office staff on programme/operations related issues.

· Synthesis of lessons learned and best practices in programme finance.

·Sound contributions to knowledge networks and communities of practice.

Impact of Results :

The key results have an impact on the overall CO efficiency in programme financial resources management and success in implementation of programme/operations strategies. Accurate analysis and presentation of financial information enhances UNDP position as a strong development partner. The information provided facilitates decision making of the management.

 C ompetencies :

Corporate Competencies :

·Demonstrates commitment to UNDP’s mission, vision and values.

·Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

  Functional Competencies

Knowledge Management and Learning

·Shares knowledge and experience

·Encourages office staff to share knowledge and contribute to UNDP Practice Areas

Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

 Development and Operational Effectiveness

·Ability to administer and execute financial processes and transactions

·Ability to extract, interpret, analyze data and resolve problems

·Ability to supervise and train support staff

·Ability to perform work of confidential nature and handle a large volume of work 

·Sound knowledge of financial rules and regulations, accounting

·          Good knowledge of Results Management Guide and Toolkit

·Strong IT skills, Atlas

·Ability to provide input to business processes re-engineering, implementation of new system. 

Leadership and Self-Management

·Focuses on result for the client

·Consistently approaches work with energy and a positive, constructive attitude

·Remains calm, in control and good humored even under pressure

·Demonstrates openness to change

·Responds positively to feedback and differing points of view

Qualifications:

Education:

Secondary Education with specialized certification in Accounting and Finance. University Degree in Business or Public Administration desirable, but not a requirement.

Experience:

5 to 6 years of progressively responsible administrative or programme experience is required at the national or international level.

Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements :

Fluency in English and Arabic. 

“ UNDP/PAPP is an equal opportunity employer: applications from men and women will be considered equally”

21/3/2010